Facility Use Policies

General policies:

Upon arrival on the day of your event, please check in at ArtStreet office (Studio O); the staff member on duty will unlock the necessary room(s) and assist with technology set-up. Each group is responsible for clean-up of the space used; please leave the space as you found it.

Technology: All technology requests must be made at least 48 hours in advance. Portable equipment is available in limited quantities and reserved on a first-come first-serve basis.

Food: Food and beverages are permitted in all ArtStreet studios. Groups may bring in their own food or use a caterer of their choice; the ArtStreet Café and Kennedy Union also offer catering services. Hot meals and/or heated food may only be served in Studio D. A serving table will be provided for food served in Studios A, B, C or E (light refreshments, pizza, sandwiches, etc. only – no chafing dished will be allowed). Table set-up is included for events in Studio D; please provide us with room set-up instructions at time of reservation. Basic paper table cover is provided for all tables. For a nicer presentation, you may want to provide your own table coverings.

Decorations: Candles are not permitted in ArtStreet. Masking tape is the only adhesive that may be used on walls. All decorations must be removed at the end of the event.

Cancellations: Please provide at least 48 hours notice for any cancellations. Consistent no-shows will incur room charges and risk losing priority scheduling privileges.

Parking: There are a very limited number of parking spaces (maximum 5) in the ArtStreet lot available for faculty, staff and off-campus guests. Parking arrangements for these spots should be made by contacting the ArtStreet office. Event parking is available in the McGinnis Center lot from 5 pm to midnight on weekdays and 8 am to midnight on weekends (no permit necessary for ArtStreet and UDLLI spots). NO PARKING PERMITTED IN DOUBLE-LETTER SPOTS (AS, AR, MG) AT ANY TIME. Additional parking must be arranged through Parking Services. ArtStreet will not be held responsible for any citations received as a result of illegal parking.

Before or after-hours events are dependent on staff availability and will be charged $12 per hour for any time outside of normal business hours. Charges will be based on hours of actual use, including set-up and clean-up times (minimum charge – 1 hour). <new rate effective July 1, 2007.>

Studio A1: Because Studio A1 is not soundproof, amplifiers must be kept at a low level at all times. Drum pads must remain on the drums unless blasticks are used (bass drum pad must stay on at all times). Blasticks are available in the ArtStreet office. Failure to abide by these policies will result in a loss of room use privileges.

Outdoor events:

Please see Guide to Using the ArtStreet Amphitheatre >>>

Alcohol policies:

The University of Dayton policy on alcohol is consistent with that of the state law of Ohio. Ohio state law prohibits the sale of, or consumption of any alcoholic beverage by any person under the age of 21.

• Open events: (open to general student population and/or entry of participants cannot be controlled; this also includes all outdoor events) Proper distribution permits and security are required for events that are open to the general campus population and/or where alcohol is sold. Groups must abide by all UD alcohol policies; student organizations must register with Student Involvement and Leadership at least 20 working days prior to the event.
• Private events: For a closed indoor event where alcohol is being provided free of charge, the group/organization is responsible for verifying IDs and enforcing state, local, and University regulations concerning the distribution of alcoholic beverages. Food and non-alcoholic beverages must also be available in sufficient quantity to serve the anticipated number of guests. At the conclusion of the event, all alcohol-related trash must be removed from the building. (Trash receptacles located next to McGinnis Center and behind amphitheatre.)
• Users of ArtStreet facilities must comply with these and all other alcohol policies listed in the UD Student Handbook.

Scheduling Priority:

• University departments
• University faculty, staff and student organizations
• Individual students, staff, and faculty
• Community groups conducting educational activities (rental fees apply, considered on a case-by-case basis, first priority to University events)

First priority is for activities relating to ArtStreet mission and goals, but we also accommodate non-art related activities. ArtStreet reserves the right to determine appropriate use of space.

For Fall term (August 20 - December 31), general requests will be accepted starting April 1.

For Winter term (January 1- May Graduation), general requests will be accepted starting November 1.

For Summer term (May Graduation - August 20 ), general requests will be accepted starting February 15.

If booking dates should fall on a weekend or holiday, reservation requests will be accepted on the weekday immediately preceding.

Faculty applications for courses to be held at ArtStreet will be distributed and accepted prior to general request dates.